Volunteer Opportunities

If interested in a particular position, please send an email with a current resume and cover letter to Naudia Banton, HR Manager, with the job title and your name clearly marked in the subject line.


Admin Coordinator

Board of Directors Coordinator

Cash Flow Lead

ClimateActionWR Community Relations Lead

Communications Specialist

Events Research Coordinator


Admin Coordinator

Purpose:

The Administrative Coordinator provides administrative support for the Sustainable Waterloo Region team.

Duties and responsibilities:

  • Coordinating internal and external meetings, managing the SWR Executive Director’s calendar
  • Coordinating weekly SWR Team Meetings (collecting agenda items and additional content from Functional Area Managers, then communicating this to the broader team)
  • Purchasing office supplies
  • Developing and maintaining equipment and office supply management systems

Skills needed to be successful in this role:

  • Excellent organizational skills
  • Working knowledge of Microsoft Word and Excel
  • Familiarity with Google Calendars
  • Strong interpersonal skills
  • Thoroughness, conscientiousness, and attention to detail
  • Passion for sustainability

Time Commitment:

Approximately 5 hrs per week, plus weekly SWR team meeting


Board of Directors Coordinator

Job Purpose: The Board of Directors Coordinator works with the Sustainable Waterloo Region (SWR) Executive Director to perform administrative tasks required by the organizations’ Board of Directors.

Ongoing Duties and Responsibilities:

  • Maintaining Sustainable Waterloo Region’s (SWR’s) Board of Directors minute book
  • Coordinating the recording of SWR board meeting minutes with SWR interns
  • Acting as a contact point for the SWR Board of Directors and Functional Area Manager mentoring program
  • Communicating with the SWR Board Members to answer organization questions
  • Leading preparations for the SWR Board Meeting (coordinating content and slides from Functional Area Managers)
  • Coordinating SWR Board Member participation in SWR team meetings

Potential Duties and Responsibilities:

  • Passion for sustainability
  • Excellent communication skills
  • Keen attention to detail
  • Strong organizational skills

Time commitment: Approximately 5 hrs per week, plus weekly SWR team meeting


Cash Flow Lead

Job Purpose:

Reporting to the Finance Manager and supporting the Budget Lead, The Cash Flow Lead is responsible for tracking the cash flow coming into the organization and forecasting upcoming expenses.

Duties and Responsibilities:

  • Primary liaison and support to the retention team and business development team (revenue)
  • Creating Board updates quarterly
  • Strategic Finance updates monthly

Skills Required to Succeed in this Role:

  • Degree or diploma in accounting or equivalent work experience (CMA or CGA a nice to have)
  • Excellent Communication – oral & written
  • Relationship management and team player
  • Interest in environment
  • Attention to detail
  • Strong organizational skills

Time commitment: A minimum one year commitment for approximately 5 hours per week, plus SWR team meeting.


ClimateActionWR Community Relations Lead

Job Purpose:

The ClimateActionWR Community Relations Lead is responsible for managing ClimateActionWR’s public relations, social media presence, as well as oversight of lead partner recognition.

Duties & Responsibilities:

  • Contributing to the SWR team blog, SWR monthly community update & REEP community newsletters by coordinating ClimateActionWR related content
  • Monitor trends and applications in social media tools
  • Support the ClimateAcitonWR Plan Manager in the process of identifying Lead Partners for recognition and facilitating the process of recognition
  • Develop an annual social media strategy
  • Build, maintain, and grow ClimateActionWR’s relationships through the Twitter and Facebook communities, including acting as primary tweeter for @ClimateActionWR and curating the ClimateActionWR Facebook page

Key Skills Required:

  • Strong communication skills and creativity
  • Conscientiousness
  • Self-starter, comfortable working independently
  • Interest in public relations and sustainability
  • Skilled in strategic use of social media to share the work an organization or project, and to actively engage community stakeholders

Time Commitment:

Approximately 5 hours per week, plus partner organization volunteer meetings and events. On occasion, attend the larger SWR PR team meetings.


Communications Specialist

Job Purpose:

The Communications Specialist is responsible for ensuring the use of appropriate and consistent external messaging and developing content for organizational print and online communications.

Duties and Responsibilities:

  • Utilize organizational standard messaging to ensure consistent delivery across all mediums (web, email, event presentations, signage, etc.)
  • Create content for website, print communications, and ongoing collateral needs that effectively reaches identified target audiences
  • Work with functional area leads to develop messaging for events, member engagement, and business development efforts
  • Edit external-facing content created across the organization, as needed (i.e. grant applications, technical GHG-related resources, event-specific blurbs, year-end report)

Key Skills Required:

  • Excellent writing, editing, and communication skills
  • Marketing and/or Communications experience an asset
  • Post-secondary degree in English or related field an asset
  • Keen eye for detail
  • Exceptional time management skills
  • Strong organizational skills

Time commitment: Approximately 4 hrs per week, plus weekly team meeting.


Events Research Coordinator

Job Purpose:

The Events Research Coordinator is Sustainable Waterloo Region’s go to person for research on potential event topics and speakers while also developing valuable event takeaways for attendees.

Ongoing Duties and Responsibilities:

  • Attending bi-weekly events team meetings, and working collaboratively with the events team to plan events across SWR programs
  • Working with the Event Content Lead to outline priorities for ongoing research, documentation, speaker relationships, event attendance and take away development
  • Developing and maintaining a strong list of potential event topics and research to support these
  • Developing and maintaining a strong list of potential event speakers and the valuable background information on each to allow for quick, knowledgeable decisions when a given topic is being considered
  • Attending SWR events, taking notes at the event for incorporation into the SWR resources
  • Creating an event takeaway based on research, speaker slides and presentation notes to allow attendees to further apply what they have learned once back at the office

Potential Duties and Responsibilities:

  • Reaching out to potential speakers and maintaining relationships with these speakers up to the event day for individual events, including developing speaker packages, answering questions, communicating about accommodations and reviewing speaker slides prior to the event
  • Acting as the speaker liason at individual events to ensure speaker and event needs are taken care of

Time Commitment:

Approximately 5 hrs per week, plus weekly SWR team meeting and biweekly Events Team meeting