Staff Opportunities

Thanks for your interest in working with Sustainable Waterloo Region.  If you are interested in applying for a particular position, please follow the application instructions included in the individual position posting below.

 

Program Coordinator – Regional Sustainability Initiative

Operations Manager

Program Coordinator – Regional Sustainability Initiative

The Program Coordinator is responsible for supporting the Program Manager with the delivery of services to members of Sustainable Waterloo Region’s (SWR)’s Regional Sustainability Initiative through communications, best practice documentation, reporting, recognition and events.

The Regional Sustainability Initiative is Sustainable Waterloo Region’s (SWR) flagship program. We foster the development of the local clean economy by supporting organizations to set ambitious and realistic sustainability targets. We encourage an overall approach to sustainability, with focus on carbon, waste and water operations.

The Regional Sustainability Initiative is a fully integrated environmental sustainability program that was designed by and for, Waterloo Region. The services and framework are designed to support local sustainability issues in a way that fits with the most common international standards.

As the Program Coordinator you would:

  • Develop and execute communications for the program including: electronic newsletter, event promotions, blogs, member portal updates, case studies, social media, meeting coordination.
  • Create member organization progress reports (ex. e-score reports, member specific reports).
  • Support member organization projects and green teams as assigned by the Program Manager.
  • Develop resources for and execute the annual Carbon Cleanse based on direction from the Program Manager.
  • Manage member carbon/waste/water/environmental impact assessment data within the program’s reporting tools.
  • Develop reports to internally measure and communicate program progress (ex. member engagement reports, member target tracking and impact reports, e-score analysis reports, annual survey reports).
  • Develop and update best practice documents for members (ex. green team guide, directory of sustainability projects).
  • Work with finance team on member invoicing.
  • Support events execution as required and requested by the events team.
  • Coordinate peer to peer sessions and other connection opportunities for member organization staff.
  • Support the Program Manager with content development for the organization’s Year-End Report.
  • Collaborate with volunteers on the completion of many of the above tasks.
  • Participate in team meetings including: Office Team, SWR Team, and program meetings (as applicable).
  • Other duties as required.

As a strong candidate for this role, you have the following skills, attributes, and experience:

  • University Degree in Environmental Studies, Business or relevant field of study.
  • Passion for environmental issues, community-based leadership, and Waterloo Region.
  • Team player with the ability to work with a diverse group of people.
  • Excellent communication and interpersonal skills.
  • Experience coordinating meetings and/or events.
  • Strong skills in numerical and qualitative data analysis.
  • Results-oriented and self-driven to succeed.
  • Outstanding organizational skills with a strong attention to detail.
  • Impressive time management skills with the ability to juggle multiple projects of varying natures simultaneously.
  • Availability outside of 9 AM-5 PM for events and volunteer meetings.
  • Knowledge of greenhouse gas accounting, waste audits, and water foot printing, an asset.

Employment Details: This is a full-term permanent position

Compensation: $38,000 annually

Benefits: Team members can access a discounted bus pass and a benefits package is available for this role following three months of employment.

 To apply please:

  • Submit your cover letter and resume to Yvonne (recruitment@sustainablewr.ca), with your name and the position title clearly marked in the subject line

About Sustainable Waterloo Region:

Sustainable Waterloo Region is a not-for-profit that works with local organizations to convert their sustainability interest into action. Our programs today include: The Regional Sustainability Initiative, TravelWise, ClimateAction, ChargeWR, and evolv1.

Operations Manager

Do you have a knack for easily navigating between building out a budget, participating in hiring interviews and troubleshooting basic IT issues to ensure the organization runs smoothly? We are looking for an experienced Operations Manager to join our team, covering a maternity leave. The Operations Manager is responsible for ensuring that Sustainable Waterloo Region’s internal operations run smoothly, ensuring other team members are well supported and able to focus on their roles. This includes oversight of human resources, finance, fund development, IT, events and the office.

As the Operations Manager you would:

  • Manage all aspects of volunteer, staff and student intern human resources functions including recruitment, on-boarding, orientation, off-boarding, recognition, annual performance review; working closely with the Human Resources (HR) Team and the HR Manager 
  • Manage finance functions including Accounts Payable/Accounts Receivable, monthly payroll, regular financial tracking and reporting, annual financial audit preparation and support, lead monthly Finance and Audit Committee meetings, develop the 2020 organizational budget; working closely with the Executive Director, Finance Manager, etc. 
  • Work with IT volunteers to ensure internal IT needs are met, such as timely troubleshooting and resolution of team member technical issues; ensure software licenses are maintained; work with our IT sponsor(s) on updating and replacing equipment
  • Manage all aspects of grant application and corporate sponsorship processes including creating, submitting and tracking grant opportunities, managing recognition and reporting requirements of grantors/funders/sponsors; working with Fund Development Team volunteers and program staff
  • Work with the Events Coordinator to ensure a successful events calendar with particular emphasis on the annual Evening of Recognition
  • Manage SWR’s relationship with our landlord, addressing leases, space use concerns and annual invoicing; ensure that all evolvGREEN space maintenance needs are met (ex. procurement of supplies, front desk staffing, etc.) with support of appropriate team members
  • Other tasks as assigned

As a strong candidate for this role, you have the following additional skills, attributes, and experience:

  • University Degree in Business or relevant field of study.
  • Passion for environmental issues, community-based leadership, and Waterloo Region.
  • Familiarity with basic accounting principles, HR principles and basic PC troubleshooting.
  • Strong sense of initiative with a proven ability to identify tasks that need to be actioned and willingness to address them.
  • Ability to switch between multiple tasks and mindsets within short periods of time.
  • Helping mentality, focused on ensuring others have the resources and support that they need to achieve the organization’s goals
  • Outstanding organizational skills with a strong attention to detail.
  • Advanced comfort level with Microsoft Excel and working with numbers.
  • Experience managing both staff and volunteers with an ability to engage teams across an organization.
  • Experience managing an office environment or similar transferable experience with experience managing and respecting confidential information.
  • Experience planning events.
  • Frequent availability outside 9-5pm standard business hours for events and volunteer meetings.
  • A clear police record. The successful candidate will be required to submit a records check.
  • Experience with QuickBooks, PayWorks, MailChimp, Gsuite, an asset.
  • CHRP or CPA designation, an asset.

Employment Details: This is a 12-16 month contract position covering a maternity leave; target start date is negotiable though not later than May 21, 2019

Compensation: $47,000 annually

Benefits: Team members can access a discounted bus pass and a benefits package is available for this role following three months of employment.

Please check out our complete posting details here

To apply please:

  • Submit your cover letter and resume to Yvonne (recruitment@sustainablewr.ca), with your name and the position title clearly marked in the subject line